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3. County
Figure 2-9: U.S. DOT-FRA Crossing Inventory Form Part I, Item 3
Enter the name of the county (or parish) where the crossing is located. The county
must be in the State identified in Part I, Item 2.
If the crossing is on a county line so that parts of the crossing lie in two or more
counties, a decision must be made to place it in only one county. When a crossing is
located on a county line, it is suggested that the crossing be shown as in the county that
is geographically south or east of the crossing. FRA suggests that when a crossing lies
on the border of a county that this be noted in the appropriate comment boxes at the
end of Part I, giving the name of the other entity.
4. City/Municipality
Figure 2-10: U.S. DOT-FRA Crossing Inventory Form Part I, Item 4
Enter a check to indicate if the crossing is located “In” or “Near” the specified
“City/Municipality.”
If the crossing is not within the boundaries of a city, town, or village, enter a check in the
box for “Near.” If “Near” is checked, enter the name of the city or municipality along the
rail line that is closest to the crossing. The city must be in the State identified in Item 2,
but it does not have to be in the county identified in Item 3, “County.”
If the crossing is located within the boundaries of a city, town, or village, enter a check
in the box for “In” and enter the name of the city, town, or village in which the crossing is
located. The city must be in the county identified in Part I, Item 3.
If parts of the crossing lie in two or more cities, towns, or villages, identify only one city
or municipality. FRA suggests that when a crossing lies on the border of two or more
cities, towns, or villages that this be noted in the appropriate comment boxes at the end
of Part I, giving the name of the other cities or municipalities.
5. Street/Road Name & Block Number
Figure 2-11: U.S. DOT-FRA Crossing Inventory Form Part I, Item 5
Highway-Rail Crossing Inventory Instruction and Procedures Manual
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Instructions for Completing the U.S. DOT Crossing Inventory Form
Enter the street or road name. Street name aliases should not be used.
The block number field is optional. In order to complete this field, enter the block
number (up to 6 characters) of the street or road where the crossing is located in the
right side of the box. For example, if the closest building has an address of “4285,” then
the block number is “4200.”
For new crossings and future updates, enter the full street name without abbreviations
(e.g., N. Canal St. should be North Canal Street, 4th Oak Ave should be Fourth Oak
Avenue).
If the roadway is private and it has a name, enter the name of the road or the owner's
name. Otherwise, if such information is unknown, enter “private“.
When the railroad tracks run diagonally through a highway-highway intersection, thus
bisecting the two roadways, only one Inventory Number is to be assigned and the
names of both roadways are to be identified in the Street/Road Name data field.
Therefore, when entering both roadways in this block, separate with “ / ,” for example
“Elm Street/Main Avenue.”
6. Highway Type and Number
Figure 2-12: U.S. DOT-FRA Crossing Inventory Form Part I, Item 6
Enter the type and number of highway or roadway designated by the State, such as
Interstate (I), U.S. numbered routes (US), State roadways (SR, ST or SH), county roads
(C) or (CR), local city streets (L or LS), local roads (LR), toll roads (TL), State loop/spur
(SL), farm to market (FM) etc., and the number, e.g., I-95, US-1, SR-234, C-2096, etc.
The number of the highway should be posted on the highway and found on State or
county maps. If there is more than one number, enter the most important route, or all
the numbers separated by a comma.
7. Do Other Railroads Operate a Separate Track at Crossing?
Figure 2-13: U.S. DOT-FRA Crossing Inventory Form Part I, Item 7
Enter a check in the appropriate box to indicate if another operating railroad operates
over a separate track at the crossing. If “Yes,” enter the FRA railroad code for all
operating railroads that operate over a separate track within the same pair of warning
devices at the crossing. A total of four railroad codes may be entered with up to four
Highway-Rail Crossing Inventory Instruction and Procedures Manual
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Instructions for Completing the U.S. DOT Crossing Inventory Form
characters each in this field.
IMPORTANT– If the “Yes” box is checked and one or more FRA railroad codes have
been entered, each individual operating railroad identified must provide the following
data to the Crossing Inventory: header information; Part I, Box 1, Boxes 9–12, Box 22;
and Part II, Boxes 1–3; and the submission information. The name of the operating
railroad submitting the data should be listed in Part I, Box 1, whether or not the
individual operating railroad is the primary operating railroad.
The primary operating railroad, in addition to providing the above information, must
complete all of the remaining fields on the Inventory Form, in accordance with the
Instructions at the top of the Form.
Note: Please refer to Appendix C for a detailed explanation of how each operating
railroad is required to submit its own inventory record and future updates.
8. Do Other Railroads Operate Over Your Track at Crossing?
Figure 2-14: U.S. DOT-FRA Crossing Inventory Form Part I, Item 8
Enter a check in the appropriate box to indicate if another operating railroad operates
over the reporting railroad’s track at the crossing. If “Yes,” enter the FRA railroad code
for all operating railroads that operate trains over the track at the crossing. A total of four
railroad codes may be entered with up to four characters each in this field.
9. Railroad Division or Region
Figure 2-15: U.S. DOT-FRA Crossing Inventory Form Part I, Item 9
Enter the name of the division, region, or major district, if the railroad system is divided
into such groups. Otherwise, check the “None” box.
10. Railroad Subdivision or District
Figure 2-16: U.S. DOT-FRA Crossing Inventory Form Part I, Item 10
Enter the name of the subdivision or other classification, if the railroad system is divided
into such groups. Otherwise, check the “None” box.
Highway-Rail Crossing Inventory Instruction and Procedures Manual
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Instructions for Completing the U.S. DOT Crossing Inventory Form
11. Branch or Line Name
Figure 2-17: U.S. DOT-FRA Crossing Inventory Form Part I, Item 11
Enter the name of the branch or line used by the railroad to describe this segment of
track. For example, if the track is an industry lead, industry spur, yard lead, or wye,
enter the name of the track or the name of the industry. If the branch or line does not
have a specific name, then check the “None” box .